The CO$T of bad meetings

Whether long or short, many meetings are just plain painful to sit through. Little gets done. No one really listens. Decisions don’t get made. Follow through is missing. Solutions don’t last once the meeting ends. Many meetings just don’t matter!

    What’s your meeting ROI? Add up the salaries of your meeting leader, participants and staff. Multiply that by the time spent planning, preparing and attending the meeting. Add facilities, equipment & travel. Divide this by the value gained from your meeting (e.g., costs saved, real solutions, better decisions, satisfied customers.) Your meeting ROI should be a positive ratio, like 2 to 1!

Vergent Consulting Services

Develop the Meeting Plan

·   Initial interviews with client: purpose & needs for meeting(s)

·   Lead planning session with client/team: set objectives, scope & expectations

·   Identify the “right” people to attend, roles & responsibilities

·   Clarify critical success factors and considerations

·   Identify stakeholder issues that need to be surfaced

·   Conduct “smart” research

Design the Meeting(s)

·   Design a structured process that supports meeting objectives & work

·   Develop agenda

·   Determine appropriate group activities & interaction needed

·   Identify recoding methods, tools & technology

·   Design meeting flow: how to keep participants engaged

·   Anticipate and plan for landmines

We can also graphically record & document your meeting.

Prepare people for success

·   Advise or develop pre-meeting communication

·   Advise or develop pre-work materials

·   Meeting facility plans (e.g., meeting room, technology, audiovisual, environmental)